Use cases
How different teams set up sending domains and mailboxes with ReplyDak, with real steps, prices and when ReplyDak is not the right tool.
Handle cold email replies from many mailboxes in one inbox
ReplyDak's shared inbox collects replies from all your mailboxes in one place and sorts them with AI into labels such as interested, question, referral, not interested, out of office, unsubscribe and bounce. For interested, question and referral replies it can suggest an AI reply draft. You can reply from Google mailboxes in the inbox today; replying from Microsoft 365 mailboxes is not available yet.
5 min read · updated 2026-11-01
Cold email infrastructure for consultants and freelancers
As a consultant or freelancer, keep your main business email for clients and send cold email from separate lookalike domains with 2–3 mailboxes each. A small setup of 10 Microsoft 365 mailboxes costs $35 a month in ReplyDak, plus $13 a year per domain, and can send about 300 emails a day once warmed. Plan about three weeks of warm-up before you send at full volume.
5 min read · updated 2026-11-01
Cold email setup for founders doing their own outbound
A founder doing their own outbound needs a few separate sending domains, 2–3 mailboxes on each, and about three weeks of warm-up before full volume. Each warmed mailbox can send about 30 cold emails a day, so 10 mailboxes covers roughly 300 emails a day. In ReplyDak that is $35 a month for 10 Microsoft 365 mailboxes plus $13 a year per domain, and setup takes about 10 minutes.
5 min read · updated 2026-11-01
Cold Email for Indian IT Services and SaaS Companies Selling Abroad
Indian IT services and SaaS companies selling to the US and Europe should send outbound from separate, authenticated lookalike domains with warmed Microsoft 365 or Google Workspace mailboxes, schedule emails for the prospect's morning (roughly 6:30–8:30 pm IST for the US East Coast and 1:30–3:30 pm IST for the UK and central Europe, depending on daylight saving), and write short, specific emails that show relevant work rather than long capability lists. Follow CAN-SPAM for US prospects and GDPR (plus national rules such as the UK's PECR) for European ones. ReplyDak can bill in INR with a GST invoice, so the cost is booked like any other Indian business expense.
8 min read · updated 2026-10-17
Cold Email Infrastructure for Lead Gen and Marketing Agencies
Agencies running outbound for several clients should give every client its own set of sending domains and mailboxes, never shared between clients, so one client's list or offer cannot damage another client's deliverability. Size each client at about one warmed mailbox per 30 emails a day with 2–3 mailboxes per domain, keep warmed spares for new clients, and report per client on replies and meetings rather than opens. Cost is mostly mailboxes: at ReplyDak's Scale price of $2.69 per mailbox, a client running 20 mailboxes costs about $54 a month plus domains.
7 min read · updated 2026-10-17
Microsoft 365 mailboxes for cold email
ReplyDak sets up real Microsoft 365 mailboxes for cold email on lookalike sending domains, with SPF, DKIM and DMARC published automatically, in about 10 minutes. They cost $3.50 a month each from 10 mailboxes, $2.90 from 30 and $2.69 from 100. Each one warms up from about 2 to 30 emails a day over roughly 21 days, then you export them to your sequencer or use the built-in Campaigns.
5 min read · updated 2026-11-01
Write personalised cold email first lines for a whole list
To personalise first lines for a whole list, upload a CSV with a website column to AI lines in ReplyDak. AI reads each prospect's site and writes a personal opening line for them. You can run up to 1,000 prospects per list and 2,000 a day. It is free for your first 3 months, then about ₹0.10 per prospect.
5 min read · updated 2026-11-01
Cold Email Infrastructure for Recruiting and Staffing Agencies
Recruiting and staffing agencies should run two separate outbound streams, client business development and candidate outreach, each on its own lookalike sending domains so a problem in one never affects the other or your main agency domain. Plan about one warmed mailbox per 30 emails a day: a recruiter sending 150 candidate emails a day needs around 5 mailboxes on 2 domains. Keep messages personal and short, honour opt-outs quickly, and check privacy and anti-spam rules (such as CAN-SPAM in the US and GDPR in the EU and UK) for every country you contact.
7 min read · updated 2026-10-17
Cold email infrastructure for SaaS startups
A SaaS startup doing outbound needs separate sending domains, about one warmed mailbox per 30 emails a day, and a sequencer, so 300 emails a day means roughly 10 mailboxes on 4–5 domains. Founder-led outbound usually starts with 3–10 mailboxes; an SDR team typically runs 10–20 per rep. Measure positive replies and meetings booked per 100 prospects, not opens, and keep your main product domain out of cold sending.
7 min read · updated 2026-10-17
Verify an email list before a cold email campaign
Verify your list before every cold email campaign, because bounces hurt the reputation of every mailbox that sends to bad addresses. In ReplyDak you upload a CSV to Verify, and each address is checked for syntax, MX records, disposable and role addresses, free-mail, typos and, when available, the mail server. You get the same CSV back with status columns. It is free for your first 3 months, then about ₹0.02 per address.
5 min read · updated 2026-11-01
Last updated 1 November 2026 · by Venu Gopal Reddy Muvva, founder